4.6 Management review

4.6 Management review

The organization’s top management shall, at intervals that it determines, review the OH&S management system, to ensure its continuing suitability, adequacy and effectiveness. The management review process shall ensure that the necessary information is collected to allow management to carry out this evaluation. This review shall be documented.
The management review shall address the possible need for changes to policy, objectives and other elements of the OH&S management system, in the light of OH&S management system audit results, changing circumstances and the commitment to continual improvement.

4.5.4 Audit

4.5.4 Audit
The organization shall establish and maintain an audit programme and procedures for periodic OH&S management system audits to be carried out, in order to:
a) determine whether or not the OH&S management system
1) conforms to planned arrangements for OH&S management including the requirements of this OHSAS specification;
2) has been properly implemented and maintained; and
3) is effective in meeting organization’s policy and objectives;
b) review the results of previous audits;
c) provide information on the results of audit to management.
The audit programme, including any schedule, shall be based on the results of risk assessments of the organization’s activities, and the results of previous audits. The audit procedures shall cover the scope, frequency, methodologies and competencies, as well as the responsibilities and requirements for conducting audits and reporting results.
Wherever possible, audits shall be conducted by personnel independent of those having direct responsibility for the activity being examined.
NOTE The word “independent” here does not necessarily mean external to the organization.

4.5.3 Records and records management

4.5.3 Records and records management
The organization shall establish and maintain procedures for the identification, maintenance and disposition of OH&S records, as well as the results of audits and reviews.
OH&S records shall be legible, identifiable and traceable to the activities involved. OH&S records shall be stored and maintained in such a way that they are readily retrievable and protected against damage, deterioration or loss. Their retention times shall be established and recorded. Records shall be maintained, as appropriate to the system and to the organization, to demonstrate conformance to this OHSAS specification.